Instructor Requirements and Resources

This page contains information and resources for instructors participating in clinical placements at Ascension WI.

Clinical Orientation for Instructors

Please complete ALL 5 STEPS as you prepare for your clinical experience with an Ascension WI site. You will fill in two separate confirmation pages (Step 2 and Step 5) - both are required.

Instructors and students must complete ALL orientation materials at least 4 weeks before the anticipated clinical start date. Failure to complete orientation within this time frame will result in delays in obtaining computer/EHR access and start dates. 

  • Step 1: Forms


    All student and instructors need to review the information found here:

    COVID Considerations for Clinical Placements

    Print and sign the following document and turn in to your school's clinical coordinator prior to the start of the clinical.

    Confidentiality Statement

    Print the following document before the first day of your clinical experience with the unit manager or a designee. Complete on the unit and keep a copy with you at all times for the duration of your clinical experience and submit a copy to your school coordinator. Collect copies of all your students' completed checklists and forward to the school coordinator:

    Department Checklist

  • Step 2: General Ascension Information

    Please review the following Ascension information. This content covers the general information all Ascension associates, instructors, and students need to know to successfully contribute to our community. REMEMBER TO MOVE ON TO STEPS 3-5 AFTER REVIEWING THIS INFORMATION. YOU ARE NOT DONE AFTER THIS STEP.

    Ascension Information

    Your progress is not tracked in each course – if you leave a course in the middle, you will need to start again from the beginning. Be sure to leave adequate time to complete each course. Upon completion of the courses, be sure to complete the Attestation Form. This only records your completion of this step - please be sure to complete the remaining steps in order to be show completion of all instructor orientation materials.

  • Step 3: EHR and Other Clinical Training

    The majority of the Ascension Wisconsin sites utilize an Electronic Health Record (EHR). You will need to learn the applications that apply to your discipline and to the site where you will be working. Please note that different sites utilize different systems and as a result, require different training. Make sure you are reviewing the correct training materials for your upcoming clinical placement location and role. 

    If you are unsure of which system your site is located, review our Quick Reference Site Guide or contact your school clinical coordinator for assistance. 

    Quick Reference Site Guide

    Please Note: Instructors are responsible for training their students to the appropriate applications.

    Ascension Columbia St. Mary's (Legacy Columbia St. Mary's Sites)

    The following resources are for sites using Cerner. Use Internet Explorer to complete modules.

    Introduction to EHR 

    Safe Patient Handling SMART Moves Training Module (For anyone responsible for direct patient care or transport.) 
    Severe Sepsis & Septic Shock: Priorities for Core Measure in Adult Sepsis Patients & Resuscitation

    Ascension Wheaton Franciscan (Legacy Wheaton Franciscan Sites)

    The following resources is for sites using Epic. Click the link below to launch the education page. After completing the form, you will receive an email with a link to your specific modules and the required login for the training. 

    Epic Training Form

    If you experience any technical issues with the training module, please email

    Ascension Central - North Region (Legacy Ministry and Affinity Sites)

    If you will be at an Ascension Central - North (Fox Valley, Central, or Northern WI) you may continue to Step 4.  You do not have online EHR training. 


  • Step 4: Required Reading
  • Step 5: Confirmation

    Once you have finished the items outlined in Steps 1 - 4 (with the exception of the Department Checklist that is completed on the first day of clinical), please CLICK HERE to confirm your completion of the clinical orientation materials.

    Please note that you must enter your email and password as provided to you by the school coordinator. Once logged in, you can verify the current status of all students in your group to confirm they have finished their orientation. All students and the instructor must complete orientation before they will be permitted on the unit.

    All requirements must be met at least two weeks before the clinical start date to ensure computer access is completed in time.