Instructor Requirements and Resources

This page contains information and resources for instructors participating in clinical placements at Ascension WI.

Clinical Orientation for Instructors

Please complete ALL 5 STEPS as you prepare for your clinical experience with an Ascension WI site. You will fill in two separate confirmation pages (Step 2 and Step 5) - both are required.

  • Step 1: Forms


    All student and instructors need to review the following document. Please download or print a copy and keep it available throughout the duration of the clinical experience. 

    Clinical Considerations Related to COVID

    Some sites do not have door screeners, instructors should fill out the following screening document for their group upon arrival.

     COVID-19 Screening Attestation Form 

    Print and sign the following document and turn in to your school's clinical coordinator prior to the start of the clinical.

    Confidentiality Statement

    Print the following document before the first day of your clinical experience with the unit manager or a designee. Complete on the unit and keep a copy with you at all times for the duration of your clinical experience and submit a copy to your school coordinator. Collect copies of all your students' completed checklists and forward to the school coordinator:

    Department Checklist

  • Step 2: General Ascension Information

    Please review the following Ascension orientation. This content covers the general information all Ascension associates, instructors, and students need to know to successfully contribute to our community.

    Ascension Orientation

    Your progress is not tracked in each course – if you leave a course in the middle, you will need to start again from the beginning. Be sure to leave adequate time to complete each course. Upon completion of the courses, be sure to complete the Attestation Form. This only records your completion of this step - please be sure to complete the remaining steps in order to be show completion of all instructor orientation materials.

  • Step 3: EHR and Other Clinical Training

    The majority of the Ascension Wisconsin sites utilize an Electronic Health Record (EHR). You will need to learn the applications that apply to your discipline and to the site where you will be working. Please note that different sites utilize different systems and as a result, require different training. Make sure you are reviewing the correct training materials for your upcoming clinical placement location and role. 

    If you are unsure of which system your site is located, review our Quick Reference Site Guide or contact your school clinical coordinator for assistance. 

    Quick Reference Site Guide

    Please Note: Instructors are responsible for training their students to the appropriate applications.

    Ascension Columbia St. Mary's (Legacy Columbia St. Mary's Sites)

    Use Internet Explorer to complete modules.

    Introduction to EHR

    Barcode Medication Administration & Positive Patient Identification (Mandatory for Nursing and RT Students)

    Safe Patient Handling SMART Moves Training Module (For anyone responsible for direct patient care or transport.) 

    Severe Sepsis & Septic Shock: Priorities for Core Measure in Adult Sepsis Patients & Resuscitation

    Ascension Wheaton Franciscan (Legacy Wheaton Franciscan Sites)

    Click the link below to launch the education page. Please Note: On the education page, there are tip sheets and assessments. If additional EPIC training videos are required, please connect with your coordinator to make arrangements to view.

    Request and use JAM / EPIC Login Guide from your school coordinator to login and complete necessary materials

    Click here to access training: Ascension Wisconsin

    If you experience any technical issues with the training module, please email

    Ascension Central - North Region (Legacy Ministry and Affinity Sites)

    If you are a nursing instructor who will participate in a clinical at the following sites, please review the appropriate computer charting training below. Note the links are correct, even though they may direct to a training with a different site listed. 

    If you will be at another Ascension Central - North site not listed , you may continue on to Step 4. You do not have any specific EHR training. 

    Ministry Saint Clare's Hospital: Computer Based Training (CBT) modules 

    Ministry Our Lady of Victory Hospital: Computer Based Training (CBT) modules 


  • Step 4: Required Reading

    Please review the following documents:

    Clinical Rotation Guidelines (Coming Soon)

    Patient Rights and Responsibilities

    Corporate Responsibility Program

    Ethical and Religious Directives

  • Step 5: Confirmation

    Once you have finished the items outlined in Steps 1 - 4 (with the exception of the Department Checklist that is completed on the first day of clinical), please CLICK HERE to confirm your completion of the clinical orientation materials.

    Please note that you must enter your email and password as provided to you by the school coordinator. Once logged in, you can verify the current status of all students in your group to confirm they have finished their orientation. 

    You will receive your computer access information prior to the beginning of your clinical. Access will only be sent if all necessary compliance requirements have been met for the instructor and each student in the group.