Instructor Requirements and Resources

This page contains information and resources for instructors participating in clinical placements at Ascension WI.

Clinical Orientation for Instructors

Please complete ALL 5 STEPS as you prepare for your clinical experience with an Ascension WI site. You will fill in two separate confirmation pages (Step 2 and Step 5) - both are required.

  • Step 1: Forms

    Print and sign the following document and turn in to your school's clinical coordinator prior to the start of the clinical.

    Confidentiality Statement

    Print the following document and complete before the first day of your clinical experience with the unit manager or a designee. Keep a copy with you at all times for the duration of your clinical experience and submit a copy to your school coordinator. Collect copies of all your students' completed checklists and forward to the school coordinator:

    Department Checklist

  • Step 2: General Ascension Orientation

    Please review the following Ascension orientation. This content covers the general information all Ascension associates, instructors, and students need to know to successfully contribute to our community.

    Ascension Orientation

    Your progress is not tracked in each course – if you leave a course in the middle, you will need to start again from the beginning. Be sure to leave adequate time to complete each course. Upon completion of the courses, be sure to complete the Attestation Form. This only records your completion of this step - please be sure to complete the remaining steps in order to be show completion of all instructor orientation materials.

  • Step 3: EHR and Other Clinical Training

    The majority of the Ascension Wisconsin sites utilize an Electronic Health Record (EHR). You will need to learn the applications that apply to your discipline and to the site where you will be working. Please note that different sites utilize different systems and as a result, require different training. Make sure you are reviewing the correct training materials for your upcoming clinical placement location and role. 

    If you are unsure of which system your site is located, review our Quick Reference Site Guide or contact your school clinical coordinator for assistance. 

    Quick Reference Site Guide

    Please Note: Instructors are responsible for training their students to the appropriate applications.

    Ascension Central - North Region (Legacy Ministry and Affinity Sites)

    If you are a nursing instructor who will participate in a clinical at the following sites, please review the appropriate computer charting training below. Note the links are correct, even though they may direct to a training with a different site listed. 

    Ministry Saint Clare's Hospital: Computer Based Training (CBT) modules 

    Ministry Our Lady of Victory Hospital: Computer Based Training (CBT) modules 

    Ascension Columbia St. Mary's (Legacy Columbia St. Mary's Sites)

    Use Internet Explorer to complete modules.

    Introduction to EHR

    Barcode Medication Administration & Positive Patient Identification (Mandatory for Nursing and RT Students)

    Safe Patient Handling SMART Moves Training Module (For anyone responsible for direct patient care or transport.) 

    Severe Sepsis & Septic Shock: Priorities for Core Measure in Adult Sepsis Patients & Resuscitation

    Ascension Wheaton Franciscan (Legacy Wheaton Franciscan Sites)

    Click the link below to launch the education page. Please Note: On the education page, there are tip sheets and assessments. If additional EPIC training videos are required, please connect with your coordinator to make arrangements to view.

    Request and use JAM / EPIC Login Guide from your school coordinator to login and complete necessary materials

    Click here to access training: Ascension Wisconsin

    If you experience any technical issues with the training module, please email

  • Step 4: Required Reading

    Please review the following documents:

    Clinical Rotation Guidelines (Coming Soon)

    Patient Rights and Responsibilities

    Corporate Responsibility Program

    Ethical and Religious Directives

  • Step 5: Confirmation
    Once you have finished the items outlined in Steps 1 - 4, please CLICK HERE to confirm your completion of the clinical orientation materials.

    Please note that you must enter your email and password as provided to you by the school coordinator. Once logged in, you can verify the current status of all students in your group to confirm they have finished their orientation. 

    You will receive your computer access information prior to the beginning of your clinical. Access will only be sent if all necessary compliance requirements have been met for the instructor and each student in the group.

Clinical Requirements for Instructors

To lead a clinical group at an Ascension WI site, instructors must meet a number of requirements. Compliance with these requirements is confirmed by the school clinical coordinator - coordinators must maintain documentation confirming compliance for all instructors and students on site.
  • Health Requirements

    Health requirements for instructors can vary based on site. Instructors should confirm with their school coordinator which requirements they must meet for a specific site.

    Physical Exam - Physical exams may be required prior to start of the program to include: a health history, physical examination by a physician, physician assistant or an advanced practice nurse prescriber, verifying that the instructor is free of clinically apparent communicable disease.

    SEWNA Provision: Physical exam by primary healthcare provider (MD, DO, APNP, PA) is required prior to initial clinical start AND annual history update & verification. Physical Examination to include: Instructor is free of clinically apparent communicable disease, Instructor is able to meet physical demands of the work, i.e. lift 50 pounds, any ADA accommodation requirements, a health history with signed declaration by instructor that the report is correct to the best of their knowledge, annual declaration by instructor that health status is unchanged to the best of their knowledge.

    Tuberculosis Test - He/she is free from active tuberculosis as documented by a negative Mantoux skin test or negative chest x-ray (dated after skin test conversion) and is free from signs and symptoms of tuberculosis. Quantiferon TB test acceptable in lieu of annual Mantoux skin test.

    MMR Vaccination/Immunity - Documented immunity to Rubella, Rubeola, and Mumps (MMR); positive titer or medical documentation of 2 MMRs, 1 month apart, with the 1st dose after the first birthday, and the 2nd dose at least 1 month thereafter.

    Varicella Vaccination/Immunity - Documented immunity to Varicella; positive titer or 2 doses of varicella vaccine 4 weeks apart.

    Hepatitis B Vaccination/Declination - Have been advised of the risks of Hepatitis B and have either begun the Hepatitis B vaccination series or, in the alternative, have completed the appropriate declination of immunization form.

    Seasonal Influenza Vaccination - Have received the seasonal influenza vaccine each year no later than October 31st. (For experiences taking place between September 1st and March 31st ) Please Note: Any reason other than medical contraindication the instructor will not be permitted to participate in a clinical experience. The academic partner is to track instructor compliance with this requirement, and send statistical documentation of the same to the designated Ascension education contact. This documentation should include total number of instructors at an Ascension facility, how many received the vaccine, and how many had a documented medical contraindication to the vaccine. Documentation of shall be on file at the education setting.
    Students/Instructors with exemptions to the vaccine are required to wear a surgical mask during the influenza season whenever in buildings where patient care takes place, regardless of whether the student/instructor is a direct patient caregiver or not.

    Drug Screen - Drug screens may be required by certain Ascension sites.

    SEWNA Provision: A 10-Panel Urine Drug Screen is required prior to initial clinical start.
    • A negative result will require no further screens unless indications of impairment are present, in which case additional screens may be requested.
    • If there is a break in an instructor's employment, the urine drug screen will need to be repeated.
    • If an instructor  has a current positive drug screen result, they will not be able to participate in a clinical placement.

    • Notice of above is provided to the Clinical Education Setting.

  • Background Check Requirements
    Each student/instructor is required to have a completed Background Check prior to beginning a clinical placement at Ascension WI. The Background Information Disclosure form can be found here. It is the school’s responsibility to complete and log appropriately in the student /instructor's record within the ESCPP Database.

    Any student/instructor with a positive background check must be cleared through the Ascension WI Student Placement Coordinator prior to the start of their clinical experience.
  • Other Requirements
    Some placements require a valid and current Basic Life Support certification issued by the American Heart Association.

Other Information for Instructors


Students and instructors should wear their school ID's as a badge for identification during clinical. If a student/instructor needs additional badge access, the student/instructor/school should work with the unit or department manager on site to obtain a badge.

IS Access/Assistance

Instructors are provided with their computer access and logins after completing all requirements including the clinical orientation.  For group clinical experiences, all logins will be sent to the instructor once the entire group has completed all requirements.

Problems with access, logins, or other technical issues should be forwarded to AIS - please call the appropriate number for your site.
Ascension North/Central (Legacy Ministry and Affinity Sites) - 877-640-1416

Ascension Columbia St. Mary’s – 414-326-2400
Ascension Wheaton Franciscan – 844-587-HELP

Instructor Resources

The following resources have been compiled to support clinical instructors :

  •  Instructor User Guide - Includes instructions on using the ESCPP database, reserving computer labs, and contact information.