Instructor Requirements and Resources
Clinical Orientation for Instructors
Please complete ALL 5 STEPS as you prepare for your clinical experience with an Ascension WI site. You will fill in two separate confirmation pages (Step 2 and Step 5) - both are required.
Step 1: Forms
Step 2: General Ascension Orientation
Step 3: EHR and Other Clinical Training
Ascension Central - North Region (Legacy Ministry and Affinity Sites)
Ascension Columbia St. Mary's (Legacy Columbia St. Mary's Sites)
Ascension Wheaton Franciscan (Legacy Wheaton Franciscan Sites)
Step 4: Required Reading
Step 5: ConfirmationOnce you have finished the items outlined in Steps 1 - 4, please CLICK HERE to confirm your completion of the clinical orientation materials.
Please note that you must enter your email and password as provided to you by the school coordinator. Once logged in, you can verify the current status of all students in your group to confirm they have finished their orientation.
You will receive your computer access information prior to the beginning of your clinical. Access will only be sent if all necessary compliance requirements have been met for the instructor and each student in the group.
Clinical Requirements for InstructorsTo lead a clinical group at an Ascension WI site, instructors must meet a number of requirements. Compliance with these requirements is confirmed by the school clinical coordinator - coordinators must maintain documentation confirming compliance for all instructors and students on site.
Health requirements for instructors can vary based on site. Instructors should confirm with their school coordinator which requirements they must meet for a specific site.
Physical Exam - Physical exams may be required prior to start of the program to include: a health history, physical examination by a physician, physician assistant or an advanced practice nurse prescriber, verifying that the instructor is free of clinically apparent communicable disease.
SEWNA Provision: Physical exam by primary healthcare provider (MD, DO, APNP, PA) is required prior to initial clinical start AND annual history update & verification. Physical Examination to include: Instructor is free of clinically apparent communicable disease, Instructor is able to meet physical demands of the work, i.e. lift 50 pounds, any ADA accommodation requirements, a health history with signed declaration by instructor that the report is correct to the best of their knowledge, annual declaration by instructor that health status is unchanged to the best of their knowledge.
Tuberculosis Test - He/she is free from active tuberculosis as documented by a negative Mantoux skin test or negative chest x-ray (dated after skin test conversion) and is free from signs and symptoms of tuberculosis. Quantiferon TB test acceptable in lieu of annual Mantoux skin test.
MMR Vaccination/Immunity - Documented immunity to Rubella, Rubeola, and Mumps (MMR); positive titer or medical documentation of 2 MMRs, 1 month apart, with the 1st dose after the first birthday, and the 2nd dose at least 1 month thereafter.
Varicella Vaccination/Immunity - Documented immunity to Varicella; positive titer or 2 doses of varicella vaccine 4 weeks apart.
Hepatitis B Vaccination/Declination - Have been advised of the risks of Hepatitis B and have either begun the Hepatitis B vaccination series or, in the alternative, have completed the appropriate declination of immunization form.
Seasonal Influenza Vaccination - Have received the seasonal influenza vaccine each year no later than October 31st. (For experiences taking place between September 1st and March 31st ) Please Note: Any reason other than medical contraindication the instructor will not be permitted to participate in a clinical experience. The academic partner is to track instructor compliance with this requirement, and send statistical documentation of the same to the designated Ascension education contact. This documentation should include total number of instructors at an Ascension facility, how many received the vaccine, and how many had a documented medical contraindication to the vaccine. Documentation of shall be on file at the education setting.
Students/Instructors with exemptions to the vaccine are required to wear a surgical mask during the influenza season whenever in buildings where patient care takes place, regardless of whether the student/instructor is a direct patient caregiver or not.
Drug Screen - Drug screens may be required by certain Ascension sites.
SEWNA Provision: A 10-Panel Urine Drug Screen is required prior to initial clinical start.
• A negative result will require no further screens unless indications of impairment are present, in which case additional screens may be requested.
• If there is a break in an instructor's employment, the urine drug screen will need to be repeated.
• If an instructor has a current positive drug screen result, they will not be able to participate in a clinical placement.
• Notice of above is provided to the Clinical Education Setting.
Background Check RequirementsEach student/instructor is required to have a completed Background Check prior to beginning a clinical placement at Ascension WI. The Background Information Disclosure form can be found here. It is the school’s responsibility to complete and log appropriately in the student /instructor's record within the ESCPP Database.
Any student/instructor with a positive background check must be cleared through the Ascension WI Student Placement Coordinator prior to the start of their clinical experience.
Other RequirementsSome placements require a valid and current Basic Life Support certification issued by the American Heart Association.
Other Information for Instructors
BadgesStudents and instructors should wear their school ID's as a badge for identification during clinical. If a student/instructor needs additional badge access, the student/instructor/school should work with the unit or department manager on site to obtain a badge.
Instructors are provided with their computer access and logins after completing all requirements including the clinical orientation. For group clinical experiences, all logins will be sent to the instructor once the entire group has completed all requirements.
Problems with access, logins, or other technical issues should be forwarded to AIS - please call the appropriate number for your site.
Ascension North/Central (Legacy Ministry and Affinity Sites) - 877-640-1416
Ascension Columbia St. Mary’s – 414-326-2400
Ascension Wheaton Franciscan – 844-587-HELP
The following resources have been compiled to support clinical instructors :
- Instructor User Guide - Includes instructions on using the ESCPP database, reserving computer labs, and contact information.