Ascension Columbia St. Mary's Medical Student and Resident Orientation

This page contains information and resources for medical students and residents participating in clinical placements at Ascension Columbia St. Mary's.

Please complete ALL 4 STEPS as you prepare for your clinical experience.

  • Step 1: General Ascension Information
    Please review the following Ascension information. This content covers orientation prerequisites needed for all Medical Students and Residents with clinical rotations at Ascension Columbia St. Mary's. REMEMBER TO MOVE ON TO STEPS 2-4 AFTER REVIEWING THIS INFORMATION.

    Ascension Information

    Your progress is not tracked in each course – if you leave a course in the middle, you will need to start again from the beginning. Be sure to leave adequate time to complete each course. Upon completion of the courses, be sure to complete the Attestation Form. This only records your completion of this step - please be sure to complete the remaining steps in order to be show completion of all orientation materials.
  • Step 2: EHR and Other Clinical Training
    Ascension Columbia St. Mary's

    Use Internet Explorer to complete modules.

    Introduction to EHR

    Barcode Medication Administration & Positive Patient Identification 

    Safe Patient Handling SMART Moves Training Module

    Severe Sepsis & Septic Shock: Priorities for Core Measure in Adult Sepsis Patients & Resuscitation

    Print and sign the following documents and turn in to the graduate medical education coordinator prior to the start of the clinical.

    Confidentiality Statement

    Compliance Checklist

  • Step 3: Required Reading
  • Step 4: Confirmation
    Once you have finished the items outlined in Steps 1 - 3, please CLICK HERE to confirm your completion of the clinical orientation materials.

    Please note that you must enter your name and email as entered into the database by your school coordinator. If you receive an error message upon submitting the confirmation - confirm you entered your name and email correctly. If you still receive an error message, please contact your school coordinator or instructor for assistance.

    You will receive your computer access information prior to the beginning of your clinical. Student access for group clinicals will be sent to the instructors. Precepted students will receive their access directly via an encrypted email from Ascension. Access will only be sent if all necessary compliance requirements have been met.

Clinical Requirements for Students

To participate in a clinical experience at an Ascension WI site, students must meet a number of requirements. Compliance with these requirements is confirmed by the school clinical coordinator - coordinators must maintain documentation confirming compliance for all students on site.

  • Health Requirements

    Health requirements for instructors can vary based on site. Instructors should confirm with their school coordinator which requirements they must meet for a specific site.

    Physical Exam - Physical exams may be required prior to start of the program to include: a health history, physical examination by a physician, physician assistant or an advanced practice nurse prescriber, verifying that the instructor is free of clinically apparent communicable disease.

    SEWNA Provision: Physical exam by primary healthcare provider (MD, DO, APNP, PA) is required prior to initial clinical start AND annual history update & verification. Physical Examination to include: Instructor is free of clinically apparent communicable disease, Instructor is able to meet physical demands of the work, i.e. lift 50 pounds, any ADA accommodation requirements, a health history with signed declaration by instructor that the report is correct to the best of their knowledge, annual declaration by instructor that health status is unchanged to the best of their knowledge.

    Tuberculosis Test - He/she is free from active tuberculosis as documented by a negative Mantoux skin test or negative chest x-ray (dated after skin test conversion) and is free from signs and symptoms of tuberculosis. Quantiferon TB test acceptable in lieu of annual Mantoux skin test.

    MMR Vaccination/Immunity - Documented immunity to Rubella, Rubeola, and Mumps (MMR); positive titer or medical documentation of 2 MMRs, 1 month apart, with the 1st dose after the first birthday, and the 2nd dose at least 1 month thereafter.

    Varicella Vaccination/Immunity - Documented immunity to Varicella; positive titer or 2 doses of varicella vaccine 4 weeks apart.

    Hepatitis B Vaccination/Declination - Have been advised of the risks of Hepatitis B and have either begun the Hepatitis B vaccination series or, in the alternative, have completed the appropriate declination of immunization form.

    Seasonal Influenza Vaccination - Have received the seasonal influenza vaccine each year no later than October 31st. (For experiences taking place between September 1st and March 31st ) Please Note: Any reason other than medical contraindication the instructor will not be permitted to participate in a clinical experience. The academic partner is to track instructor compliance with this requirement, and send statistical documentation of the same to the designated Ascension education contact. This documentation should include total number of instructors at an Ascension facility, how many received the vaccine, and how many had a documented medical contraindication to the vaccine. Documentation of shall be on file at the education setting.
    Students/Instructors with exemptions to the vaccine are required to wear a surgical mask during the influenza season whenever in buildings where patient care takes place, regardless of whether the student/instructor is a direct patient caregiver or not.

    Drug Screen - Drug screens may be required by certain Ascension sites.

    SEWNA Provision: A 10-Panel Urine Drug Screen is required prior to initial clinical start.
    • A negative result will require no further screens unless indications of impairment are present, in which case additional screens may be requested.
    • If there is a break in an instructor's employment, the urine drug screen will need to be repeated.
    • If an instructor  has a current positive drug screen result, they will not be able to participate in a clinical placement.

    • Notice of above is provided to the Clinical Education Setting.

  • Background Check Requirements
    Each student/instructor is required to have a completed Background Check prior to beginning a clinical placement at Ascension WI. The Background Information Disclosure form can be found here. It is the school’s responsibility to complete and log appropriately in the student /instructor's record within the ESCPP Database.

    Any student/instructor with a positive background check must be cleared through the Ascension WI Student Placement Coordinator prior to the start of their clinical experience.
  • Other Requirements
    Some placements require a valid and current Basic Life Support certification issued by the American Heart Association.


General Surgery MD Clerks and Residents – meet Zach on your first day in the Ascension Columbia St. Mary’s Women’s Hospital Physician Lounge for your CSM badge.

Psychiatry MD Clerks – Badges provided by nursing staff at Ascension Columbia St. Mary’s Ozaukee Hospital Behavioral Health Unit

Family Medicine Clerk – Provided by your primary clinic location staff.  

Anesthesia Assistant Students – Badges provided by lead AA or attending anesthesia physician.


IS Access/Assistance

Students are provided their computer access and logins after completing all requirements including the clinical orientation.

Problems with access, logins, or other technical issues should be forwarded to AIS - please call the appropriate number for your site.

Ascension Columbia St. Mary’s – 414-326-2400 or Zach at 414-585-1458.